1 Where AI is used
| Use | What AI does | Who checks it |
|---|---|---|
| Building the portal | The portal software was written with help from an AI coding assistant (Claude, made by Anthropic). The code is tested automatically before each release. | The Team Admin and the automated tests. |
| Academy lessons and exam questions | Some lesson text, diagrams and exam questions were drafted with AI from sources the team chose, in Australian English. | Mentors and Academy editors, who can change any lesson. Exams are marked by a fixed answer key. |
| Lesson plans for mentors | Mentors may use an outside tool such as Chalkie to turn a lesson into a class plan. | The mentor, before teaching. |
| Robot code ideas | Students may use an AI tool at the level a task allows (see below) to explore ideas for robot code. | A Mentor must review and test AI-assisted code before it runs on a robot. |
The portal itself does not send anything to an AI service while you use it. There are no AI features for students to use inside the portal.
2 What AI never does here
- No personal information goes to AI. Never paste student names, emails, results, health or family details into an AI tool.
- No decisions about people. AI does not approve registrations, mark exams, award certificates, rank students or confirm skills. Fixed rules or a person do.
- No AI detectors as proof. A concern about a student’s work becomes a conversation, following the school’s process.
- No cultural knowledge. AI must not write Aboriginal or Torres Strait Islander cultural knowledge.
3 Students: the AI level for each task
Each task says how AI may be used. The levels are adapted from the AI Assessment Scale.
| Level | What it means |
|---|---|
| No AI | The work must be all your own. This applies to exams and safety sign-offs. |
| AI for ideas | You may use AI to brainstorm or explain. The work you hand in is your own. |
| AI as a helper | You may use AI to draft or check. You edit it and say what it did. |
| AI as a partner | You and AI work together. You explain your choices and acknowledge the tool. |
If a task does not say, the level is No AI. Always follow your school’s rules about which tools you may use at your age. Acknowledge any help: name the tool, what you asked and how you used the answer. Check what AI gives you for mistakes, bias and copyright.
4 Who is responsible for what
- Students follow the task’s AI level, keep personal information out of AI tools, and own what they hand in.
- Mentors and Coaches check AI-written plans and code before use, and test code before it runs on a robot.
- Academy editors say when a lesson was AI-assisted and check it against its sources before it is published.
- The Team Admin reviews this statement every year and acts on reports of AI problems.
5 How this fits the national framework
The Australian Framework for Generative AI in Schools has six principles.
| Principle | What we do |
|---|---|
| Teaching and learning | AI supports planning. People decide what is taught and how it is assessed. |
| Human and social wellbeing | Students do not use AI inside the portal. Cultural knowledge comes from people, not AI. |
| Transparency | This statement lists every AI use. AI-assisted lessons are labelled. |
| Fairness | Every task has a clear AI level. Exams and certificates use fixed rules for everyone. |
| Accountability | A named person checks AI work, and the Team Admin reviews this statement yearly. |
| Privacy, security and safety | No personal information goes to AI. See the Privacy and collection notice. |
6 Questions or problems
If AI gives wrong, biased or unsuitable material in an Academy lesson, tell the Team Admin (use Contact us or the Send feedback box in the portal). This statement is next reviewed in October 2027, or sooner if how we use AI changes. See also Copyright and attribution.